Set up a single source for the approved brand
Collect the logo in its approved formats, colour references, typography guidance, brand rules, and current artwork templates before layouts begin. Identify the exact wording, naming conventions, and languages required for each area. A folder is most useful when it tells the production team which version is final, who can approve changes, and which files are only references.
Assign one project owner to maintain version control. A numbered artwork issue, date, and approver name reduce the chance that an earlier logo, old room list, or unapproved colour change enters production. Approval is a customer decision process; it should not be treated as a certification of compliance.
Survey the office before finalising layouts
Provide site plans or floor plans where available, then confirm them with field measurements. Record wall widths and heights, ceiling features, columns, glass partitions, door swings, reception counters, power points, viewing approaches, and existing signs that may affect placement. Photographs from the normal visitor route help connect dimensions with how the office is experienced.
Mark the areas that will remain in operation and the routes used by employees, visitors, deliveries, and installers. For a coordinated scope, see corporate and BPO branding; the final placement and installation approach should always be reviewed with the customer and site team.
Plan signs and graphics by the visitor journey
Reception and arrival
Start with the first decision point: how a visitor recognises the reception, checks in, and finds the next destination. Reception signage may include a logo wall, desk identifier, visitor instructions, or a welcome graphic. Consider close-view legibility, finish, lighting in the area, and the wall or counter surface rather than selecting a format from a sample alone.
Directional and room identification
Map directional or wayfinding signs from entrances, lifts, and corridor junctions to meeting rooms, work zones, amenities, and exits. Then create a consistent approach to floor and room identification so names, codes, and numbering remain clear when spaces change. Keep an approved room schedule alongside the artwork.
Wall graphics and privacy films
Wall graphics can reinforce a message, team identity, or visual rhythm across a workspace. Privacy films may help define glass-partitioned spaces while preserving the intended use of the room. Confirm the wall finish, glass condition, sightlines, cleaning needs, and any restrictions from the building or customer team before selecting the graphic treatment.
Coordinate safety, access, permits and schedule
The customer or site team should identify property rules, access procedures, work hours, permit requirements, safety and compliance coordination, and areas that need special scheduling. Share those requirements before booking installation so lift access, loading, parking, visitor registration, and after-hours work can be planned. Requirements vary by site; this coordination does not imply a compliance certification.
For installation planning and site access discussions, see signage installation and maintenance. Confirm who will open restricted spaces, approve work areas, and receive materials on the day. The installation scheduling discussion should include site access windows and the customer contact for each phase.
Use approval gates and phase the rollout
Break the work into clear approval gates: survey information, location plan, artwork, production proof where relevant, and installation schedule. At each gate, record the version approved, open questions, and the person authorised to decide. This prevents a last-minute room rename or floor-plan change from being missed by a later phase.
Phased installation can keep critical spaces available while work proceeds elsewhere. A useful sequence may separate reception, directional signs, glass films, wall graphics, and remaining room identifiers according to access windows. At final handover, walk the installed areas with the customer, note any agreed follow-up items, and retain the approved artwork and location schedule for future additions.
Pre-production checklist for office branding
- Approved logos, colour and typography references, artwork rules, and wording are gathered.
- One owner controls artwork versions and the stakeholder approval record.
- Floor plans, field measurements, photos, and surface notes are complete.
- Reception signage, wayfinding, wall graphics, privacy films, and floor or room identifiers are mapped by location.
- The current room list, directional terms, and naming conventions are approved.
- The customer or site team has shared safety coordination, access, permit, and working-hour requirements.
- Installation dates, loading arrangements, access contacts, and phased work areas are confirmed.
- Final handover includes a walkthrough, approved artwork record, and any agreed follow-up list.
Prepare a brief that can be acted on
Send the office location, project objective, brand files, floor plan, photographs, approximate timing, and the site contact who can coordinate access. State which areas are highest priority and whether the office will remain occupied during installation. The clearer the brief, the easier it is to compare layouts, coordinate stakeholder reviews, and sequence the work around operations.
For multiple Philippine locations, see how Bofill assesses nationwide printing, delivery and installation coordination. Explore all Bofill Advertising services for related signage, print, installation, and branding needs.